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Flobid – B2B Procurement & RFQ Platform

Guide · For buyers

How to Write a Good RFQ

A complete guide to writing effective requests for quotation

What is inside:

  • What a request for quotation must contain for suppliers to quote the same thing
  • How to describe specifications, quantities, delivery and deadlines
  • Which commercial terms to state up front
  • How to compare the quotes you receive
  • Common mistakes that lead to unclear or late quotes

Includes a one-page checklist to use before you send a request.

More resources

  • Template

    Printing Buyer Resource Pack

    A complete set of printable templates and guides for sourcing print suppliers. Includes a ready-to-use RFQ template, file preflight checklist, paper & finishes guide, proofing workflow, and quality acceptance criteria to help you get accurate quotes and reliable production.

    View and download

  • Template

    Packaging RFQ Template

    A fill-in template for requesting quotes on boxes, mailers, folding cartons and rigid packaging, with guidance on inner dimensions, board grades, food contact and how to compare the answers.

    View and download

  • Template

    Signage and Display RFQ Template

    A fill-in template for requesting quotes on facade signs, lightboxes, wayfinding and exhibition displays, covering materials, lighting, fixing, installation and permits.

    View and download

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